When the architect submits a model for use as a background, it is their working model. It has lots of sections, elevations, drafting views, 3D views and schedules that are not needed as a background. So open their model up, and delete out as much as possible. Delete every 3D view, every section (unless you have a view linked directly to that section view), every schedule, every drafting view, every legend view. Make these models as striped down as possible. The same applies to structural. In fact you can delete out every view leaving only one view in the project and all the geometry remains. Now that all this has been deleted, purge the files. Purge, is found under the manage tab. It removes any family and family types not currently in use. Typically after this process is performed the finished files size is between a quarter to a half the original file size. Your mileage may vary.
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